INFO FOR PARENTS

“It is time for parents to teach young people early on that in diversity there is beauty and there is strength.” ― Maya Angelou

Mitigation Plan for High Heat

How you can help:

  • Campers should wear loose, light-colored, and light-weight clothing
  • Use an insulated lunch bag. Ice packs do help. (Consider an electrolyte beverage.)
  • If you wish to use sunscreen, please apply it before camp. We cannot apply it as a matter of policy.

While Grace Art Camp will be open and moving through our full 3-studio rotations, these are the ways we plan to keep campers and staff cool and safe this summer:

  • Staff is receiving additional training on keeping safe during High Temperatures.
  • Studio activities may be modified to reduce physical exertion.
  • Mandatory water breaks to stay hydrated – not over-hydrated.
  • We have increased shade cover by installing more tarps and tents. All groups will keep to the shade whenever possible.  Time in the sun will be very limited.
  • Misters have been deployed.  Cooled water spray bottles will be misted on the back of the neck by staff upon request.
  • Campers and staff will be given frozen/chilled towels to pass out and/or baggies of ice to keep cool after midday.  (Single use only due to COVID precautions.)
  • Pedialyte popsicles and/or Emergen-C will be available as needed for electrolytes.
  • Sprinklers may be available (for legs only).
  • We are planning to install “swamp coolers” in a couple of areas that may need extra cooling.
  • Several existing tents already have extra cooling roof panels.
  • Lights will be kept off when possible.
  • Constant virus-level air filtration will be maintained, as it is also a COVID-19 precaution.

If you need our non-profit information our TAX EXEMPT ID# is 20-0529892

COVID Precautions for Summer 2021

Holding camp safely for all is our top priority. With a smaller camp footprint, we are planning for stable cohort color groups of 12 or fewer campers, set directional 3-studio rotations per day, and five outdoor studios including a very large, tented and floating floor outdoor gathering space in a section of our parking lot. For indoor studios, we will have continual air movement with virus level (MERV13) air filtration throughout the campus. All windows will be open and constant cleaning will be deployed. Camp will include mask wearing by all even after State guidelines are lifted for vaccinated adults and teens. Other measures include social distancing as much as possible, mindful hand washing, and outdoor-only (mask wearing) singing. Split lunch rotation (outdoor as much as possible), and socially distanced recess planning and more are in the works.

We closely monitor recommendations from the CDC, OHA, ODE and American Camp Association, paying special attention to guidelines for camps and schools. Grace Institute is fortunate to have the oversight of a Portland Community College safety compliance officer, who assists in implementing complex health department rules into best practices to ensure the safest possible environment for our campers and staff. In addition, we continually consult with current elementary school teachers, OHSU medical staff, and other healthcare professionals. Our year-round and seasonal staff are all slated to be fully vaccinated for a safe, joyful, and creative Grace Art Camp this summer!

Information and Welcome Letter for Grace Art Camp Parents/Guardians

COVID PRECAUTIONS DURING CAMP

For 2021, we have adapted Grace Art Camp to meet the guidelines of the CDC, OHA and the American Camp Association.  These are highlights of our extensive plans for this year.

  • Masks (over nose and mouth) are required for everyone except when eating or drinking.
  • Stable Cohorts of no more than 12 campers will travel through camp in a directional rotation and remain together throughout camp, visiting each studio in turn.
  • About half of the studios will be outside, under tents, including the very large Assembly Tent and Music and Dance Studio.  (All singing will be outside.)
  • Indoor studios will be safely distanced with constant ventilation, all windows open, MERV13 filtration throughout and virus-level air purifiers.
  • Free-standing, touchless sanitizer stations will be located throughout the campus. Soap and towels dispensers are now all touchless.
  • Lunch/recess will be split to allow activities to maintain safe distancing.
  • Daily health checks will be combined with sign-in and sign-out – all outdoors.
  • Campers will each have “mobile cubbies” that will travel with them throughout the day.  Campers should only bring a lunch, water bottle and jacket if needed.  Please, no backpacks – they will not fit.

If you have two or three campers and receive only one email, the others are being caught as spam — contact us for their placement information.

To maintain Stable Cohorts, we cannot make any color group changes.  Week 1 has a few spaces open.  If your camper knows someone who would like to join us for Grace Art Camp, have them please contact the Registrar at Mariannk@grace-institute.org as soon as possible.  Color groups are our primary method of organizing campers for drop-off and pick-up, as well as their artwork each week. Grace Art Camp staff reserve the right to make all final placement decisions.

PARKING and SIGN-IN/ SIGN-OUT

Camp is located at 1535 NE 17th Avenue.

  • Parking is available on-street and at parking lots located near Lloyd Center.  Campers will be signed-in in the parking lot at the corner of NE 16th Avenue and Weidler. Very limited parking will be available onsite due to the large Assembly Tent.
  • Remember your ID for check-in and checkout.
  • Sign-in at your camper’s color-designated table/s beginning at 8:40 am
  • Campers will meet their color counselors at the sign-in table.  Counselors will help campers find their mobile cubbies and escort them to their assigned assembly spots.
  • Parents/Guardians or other family members are not allowed inside, into any of the studio areas, or into the Assembly Tent.  (Parents/Guardians wishing to enjoy the music and hear the story may form a distanced circle around the Assembly Tent.)
  • For security reasons, one designated adult listed in your registration materials must sign-in and sign-out each camper. Each camper must be signed out before she or he will be allowed to leave the color group and that person must show either ID.
  • If you need to update your drop-off or pick-up information, you must bring a signed note or email us. We cannot guarantee we will receive a phone message in the morning before camp.

Extended hours are available from 3:00 pm until 6:00 pm at $10/hour or $95 per week, whichever is less.  This year each session is strictly limited to a maximum of 24 campers. If you need Extended Hours and have not signed up, please contact Annie Rimmer-Weeks, the Business Manager, at 503-331-8155 x102; annier@grace-institute.org

EVERY DAY AT CAMP – WHAT TO BRING

  • COMFORTABLE CLOTHING THAT CAN GET MESSY
  • CLOSED TOED-SHOES for safety in the studio and at recess. “Crocs” or similar plastic clogs/sandals are not recommended. Recess takes place outdoors on asphalt.
  • LUNCH– bring a NUT-FREE lunch. Please DO NOT include nuts of any kind – including peanuts, nut butters, almond milk, granola/candy bars with nuts, etc.  Campers and staff with life-threatening nut allergies attend camp every week.  An insulated lunch box is highly recommended.
  • SNACK is provided mid-morning – if your child has any food allergies at all, please send a healthy snack from home as we are unable to provide strict allergy-free snacks.
  • WATER BOTTLE with your child’s name on it; additional water is always available.
  • Campers have ASSIGNED MOBILE CUBBIES this year to store a lunch, water bottle, and jacket.  We cannot accommodate backpacks or booster seats this year.
  • NO VALUABLES, CELL PHONES, ELECTRONIC EQUIPMENT, TOYS, OR TRADING CARDS are permitted at camp.

PARENTS ARE INVITED for a FRIDAY FIESTA at 2:40 PM!

  • Campers will share a few highlights and singing from their week at Camp.
  • And, there is a surprise…
  • When you sign-out – please remember to PICK UP YOUR CHILDREN’S ART

If you do not remember your registration status (after this hectic year) simply contact the Registrar at Mariannk@grace-institute.org

IF YOUR FAMILY HAS BEEN ADVERSELY AFFECTED BY COVID-19

We have always considered “extenuating circumstances” in awarding scholarships, and any consequences affecting our Grace Art Camp families due to the pandemic and economic downturn will be given serious consideration.  Our Business Manager, Annie Rimmer-Weeks, can help you make that switch — contact her at annier@grace-institute.org.  For more information about scholarships please go to our Scholarship page here.

TUITION

Rates for one week of camp in 2021 is $375. We are committed to providing the camp opportunity to everyone who would like to attend. We offer full and partial scholarships to families based upon financial need. For more information about how you can financially support Grace Art Camp and Grace Institute, click here. We appreciate your generosity!

Cancellation and Refund Policy 2021 – 2022 – If parents/guardians need to cancel their camp session/s, a full tuition refund, minus a $30 administration fee, can be made if parents/guardians notify Grace Art Camp on or before May 21, 2021.  We are sorry, we cannot make refunds after May 21, for individual days not attended, or for an officially ordered closure of any kind.  In the unlikely case of an ordered closure, we can offer a full donation tax receipt, or we can transfer your tuition as a credit to Grace Art Camp 2022 with guaranteed placement. Thank you for your understanding.

SUPPORTING YOUR ART CAMPER

Creativity is something wonderful that happens unexpectedly and, you recognize it when it happens. It’s important not to have a predetermined outcome. Getting too tied up in producing a product can stifle the creative process. Creativity should not be rated, graded or valued by product. Everyone is artistic.

LOST ART

During Grace Art Camps, campers collectively produce many pieces of unique art!  Camp staff, and campers themselves, work very hard to keep every piece of art labeled with your child’s name and color group. Some of this art does not get picked up due to unplanned absences or simply gets lost-in-the-shuffle. Art that is left behind will be arranged by the week your camper attends, their Color Group, name, and  by “no-name.”

  • If your camper is missing a treasured creation, or has another camper’s art by mistake, please email leadcounselor@grace-institute.org as soon as possible to set up a time to come in during camp or staff hours.
  • All art work and lost and found items will kept through the Friday after Labor Day after which they will be recycled, reused, or donated.

ALLERGIES

WE ARE NUT – FREE . . .
. . . even when we all feel a little nutty!  Please help keep Grace Art Camp a nut free community for the safety of those with severe nut allergies by refraining from sending any kind of nut products to camp with your child. Camp provides all campers nut-free mid-morning snacks: they are not free of other allergens. If your child’s tolerance level is low, we recommend that snacks be sent from home.

Lunchtime is supervised and campers who end up with nut products in their lunches will eat away from assembly areas with a counselor. Children with life-threatening allergies may eat with friends slightly apart from the main group in a “nut-free zone.”

SEVERE ALLERGIES

Allergy information concerning campers with specific life-threatening allergies, or other medical needs, along with symptoms and specific treatment recommended by parents, are shared with all staff on a weekly basis.  Several staff members are trained to use epi-pens.  Be sure to include all vital information on your camper’s registration form and email us to set up a phone conversation in special situations. You are welcome to discuss specific medical needs and meet with the Camp Director or the Registrar before your child’s week at camp begins.

DO GRACE ART CAMPS HAVE RELIGIOUS CONTENT? 

Grace Institute is a secular organization, and its Grace Art Camps and Classes do not contain religious teaching. Occasionally mention of religion in a historical or cultural context is appropriate. Grace Art Camp was founded upon the basic values of respect, responsibility, resourcefulness and receptivity. In showing kindness to others and in building community, we acknowledge our differences while celebrating all of those things we share through stories and the creative process.

More information is available at these page links:

NOTE TO PARENTS OF CITs

POLICIES AND WAIVERS